Student and Staff Management

School admins use the directory workspace to manage student records and staff access from one place.

The same workspace supports student search and school-user access management.

Student directory

• Search students by name, class, or section.
• Open student profiles for detail review.
• Upload, replace, or remove a student photo from the profile when an up-to-date image is needed. Supported image formats are PNG, JPG, GIF, and WebP, up to 5 MB.
• Use imports when many records need to be created or updated together.
• Confirm guardians and section mapping before attendance or fee follow-up begins.

Student profiles help school teams verify class placement and contact data before operational follow-up.

Staff access

• Create or edit school-user accounts for teachers, accountants, librarians, principals, and staff.
• Assign the Transport Staff role before assigning a driver or conductor to a vehicle. The Transport module must be enabled for the school first.
• Keep role assignments accurate and school-scoped.
• Suspend access when a user should no longer sign in.
• Review login contact details before term start.

Good controls

• Do not reuse accounts between staff members.
• Confirm role changes with the affected workflow owner.
• Keep student and staff edits tenant-specific to the current school.